Anyone who had to set up a printer before knows that this can be an irritating process. Although the movie was released in 1999, there is a reason why the printer shattering scene in “Office Space” still resonates with so many people-the experience has not improved much in the decades during this period. . Microsoft has done everything it can to make adding printers as easy as possible Windows 11, However, so at least we have this goal.
This guide will not cover all aspects of setting up the printer. This category is too broad in terms of available features, underlying technology, and manufacturer-specific quirks to cover in detail. Instead, we will explain how to add the printer to Windows 11 after configuring it. We still need to make some generalizations, because the process may vary from device to device, but the main aspects of the process should be very similar.
How to add a printer in Windows 11 via a wired connection
This is the part that feels amazing: Windows 11 can handle printers connected via USB or Ethernet like a champion. It is more important to confirm that the printer has been added.
1. Connect the printer to the PC. The available physical connections vary by printer. We use HP DeskJet 3630 All-in-One for testing, it only supports USB 2.0 Type-B connection on the printer side and USB 2.0 Type-A connection on the PC side. Other printers will be different, so before you commit to relying on physical connections between devices, make sure you have the appropriate cables and corresponding ports on your system.
2. Open the “Printers and Scanners” page in “Settings”. The fastest way to do this is to open the Start menu, search for “Printers” and select “Printers and Scanners” from the results. You can also open the “Settings” app, select “Bluetooth and Devices” from the sidebar, and then click “Printers and Scanners” from the list of options. Either it works.
3. Find your printer. In our example, it immediately appears as “HP DeskJet 3630 Series”. Windows 11 automatically recognizes the device and connects to it.
Once your printer appears here, as long as the cable connecting your device does not respond, it should be available as a print target across Windows.
How to add a printer in Windows 11 via wireless protocol
Who wants a cable from the printer to the PC? It is more convenient to have wireless connection. (At least when the network itself is working properly… it is best if it is not a wired connection.) Please note that both your printer and PC need to support compatible versions of Bluetooth or Wi-Fi to work properly; setting all of these is beyond this guide Range. We will focus on Wi-Fi, but the steps are similar to Bluetooth-enabled printers.
1. (wireless online) Make sure your devices are on the same network. There is nothing better than troubleshooting a printer error. The only problem is that the printer is connected to the “techy’s points Rules” network and the PC is connected to the “techy’s points Rocks” network. It is much easier to check it first.
2. Click “Add Device” from the “Printers and Scanners” page in “Settings”. This button should appear directly above the list of currently available printers, scanners, and fax machines. Clicking on it will display a progress indicator and a drop-down menu.
3. Click the “Add Device” button next to the printer name. You click to discover that the original “Add Device” button for this printer should be replaced with a “Refresh” button. If your printer is found (which should be the case if you are on the same network), you can now click the new “Add Device” button that appears next to it in the list of discovered devices.
4. If prompted, enter a password, PIN, or other authentication method. Some printers require authentication before connecting to devices on the same Wi-Fi network. The default information usually appears somewhere on the printer’s box, housing, or test sheet printed during the first setup. In our example, we were not prompted to do anything.
5. Confirm that your printer has been added. It should now appear in the device list on the Printers and Scanners page in Settings. Our specific models use different names to print via wired or wireless connections, so it is easy to distinguish the two.
Now, as long as both devices are connected to the same network, your printer should be able to be used as a print target. Windows 11 can also detect whether the manufacturer provides a management application through the Microsoft Store. If so, it will say “The application is available for this device” and display a button that points to the correct page in the market.
How to add a printer in Windows 11 via Wi-Fi Direct…possibly
Not all printers must be connected to an existing Wi-Fi network to enable wireless printing through this protocol. Many also support Wi-Fi Direct, which supports point-to-point connections between devices, if you don’t want everyone on the network to use the printer, but you don’t want to configure it to prevent this accessibility.
1. Enable Wi-Fi Direct pairing on your printer. Again, this situation varies by manufacturer and model, so you must refer to the user manual. But this is usually a different option (and button) from general Wi-Fi access.
2. Click “Add Device” from the “Printers and Scanners” page in “Settings”. This step is the same as when we connect through an existing Wi-Fi network, but we are looking for something new.
3. Click “Show Wi-Fi Direct Printer” in the drop-down menu. This option only appears when there is a Wi-Fi Direct printer available; otherwise, there is only a “manual add” button. To understand this, skip to step 7.
4. Click “Add Device” next to the printer.
5. Enter any requested credentials. In our example, a window asking for a WPS PIN appeared. You must find you somewhere on the printer, its packaging, or possibly the test form we mentioned earlier. Once you have it, enter it.
6. Ecstatic or continue to the next step. Ah, the printer. It may be a problem with our hardware, or it may be a pre-release error in Windows 11, but entering the correct WPS PIN still prompts Windows to display the error message shown below. But we don’t have to reach out to get the bat-this is where the manual option comes in.
7. Click the “Manual Add” button in the drop-down menu. Do you know the whole “two roads in the forest…” route? We have to choose another. Follow the first two steps in this section, and then click the “Manually add” button.
8. Select “Add a Bluetooth, wireless or network discoverable printer”, and then click the “Next” button. There are many options here, but we are very interested in this one, so select it, and then click “Next” to move on.
9. Choose your printer. A window called “Add Device” should appear with a progress bar and the results of searching for available devices. If your printer is listed, select it and click the “Next” button. (Please note that in our example, it specifically lists the DIRECT-E7-HP DeskJet 3630 series, which will be relevant soon.)
10. Rejoice or accept your destiny.
After removing the printer’s indirect Wi-Fi connection iterations, we tried this process many times. We first received notification that Windows is installing the necessary files. It seems that the installation was successful, but the DIRECT-E7-HP DeskJet 3630 series is not listed. Its indirect counterpart is. The following are these screenshots:
The result of our second attempt:
Again, this may be a hardware issue, but adding a Wi-Fi Direct printer seems to be destined. (Yes, before we attribute these problems to any other problems other than user errors, we modified various settings, re-energized both devices, carefully checked our information, etc.) Hope it will be more effective for you . Otherwise, it is better to use the regular Wi-Fi option.
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